Terra West | Conducting HOA Meetings
Terra West - Blog

Understanding Your Options for Running HOA Meetings

If you’ve attended a public or organizational meeting, you may at some point have heard of Robert's Rules, but what exactly are those rules? And what do they have to do with you, the Home Owner or Board Member in a Community Association?

Due to a piece of state legislation known as SB 204, HOAs are required to use Robert's Rules to conduct their meetings. Actually, SB 204 says that "meetings must follow Robert's Rules unless the bylaws or a resolution before the meeting provide otherwise."

Ultimately, your association, if allowed by your bylaws, can adopt a resolution that is a modified form of Robert's Rules. Oh, if only all rules were so simple to follow. If it doesn't suit you (or your association), just modify it so it does.

If you want to create a resolution for your Community Association to use a revised set of rules, you should take into account what you need to accomplish during a meeting. Specifically, your resolution should include how comments from the floor are heard, and how motions are processed from start to finish, who can recognize them, if they need a second, and so on.

Obviously, your resolution must stay within the confines of NRS; your modifications are not a way to circumvent anything in NRS 116, or other state and local laws. When you develop a resolution to use a modified version of Robert's Rules, you are simplifying those rules to make them more accessible and easier to follow for the group.

If you are trying to use Robert's Rules in its unabridged state (as opposed to the one you might modify, and adopt for your group), then it would be wise to study it and understand all the intricacies involved. If all of this still seems a bit murky... have no fear. There are numerous resources in the library and on the internet.

A quick Google search will give you a slew of sites to choose from. Read and study from a variety of sources for better understanding. But when it comes to actually creating your modified rules, make sure you are following the guidelines in the actual text Robert's Rules of Order Newly Revised, 11th Edition.

Last Updated on Monday, 22 June 2015 21:51